Share a Folder on a Windows Network - Folder Sharing

How to Share a Folder so users on the network can access it

Share a Folder

If you wish to make a file or folders available to other users on your Windows Network, for example to Share a CRM Customer Database with other users on the network, you can create a Shared Folder and enable Public Folder Sharing.

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To create a folder, just right-click in an existing folder and select New->Folder and give the folder a name eg CRM.

New Folder

Windows Vista and Windows 7 Folder Sharing

On Windows Vista and Windows 7, you can either create a Shared Folder within the Public folder, or you can create a Shared Folder elsewhere. If you create it elsewhere, you will need to manually set up Sharing.

If you create a folder eg CRM within the Public folder, it will automatically be shared with other users on the network as long as you enable Public Folder Sharing (see below). If you create the folder elsewhere on your disk, you will need to right-click on the Folder and select Properties and then select the Sharing tab. Then you can click Share and set up permissions for other users to access the Shared Folder. To share a CRM Database for multi-user access you will need to give the users write as well as read access and set the number of connections allowed to a high enough number to allow all your users to connect. This will require Public Folder Sharing to be enabled - see below.

CRM Folder

On Windows Vista, you will also need to go to Start->Control Panel->Network and Sharing Center and enable Public Folder Sharing which is disabled by default.

Folder Sharing

Windows 7 Folder Sharing

On Windows 7 you will need to go to Start->Control Panel->Network and Internet->Network and Sharing Center. In the left pane, click Change advanced sharing settings. Click the chevron to expand the Home or Work network profile. Under Public folder sharing, click Turn on sharing so anyone with network access can open, change, and create files. Click Save changes. If you're prompted for an administrator password or confirmation, type the password or provide confirmation.

Windows XP Folder Sharing

On Windows XP you can either create a Shared Folder within the Public folder, or you can create a Shared Folder elsewhere. If you create it elsewhere, you will need to manually set up Sharing.

To set up Sharing, right-click on the Folder and select Properties, then click the Sharing tab. Remote access to the computer may be disabled and you can use the Network Setup Wizard or choose to Share Files without running the wizard. To share a CRM Database for multi-user access you will need to give the users write as well as read access and set the number of connections allowed to a high enough number to allow all your users to connect.

Accessing files from other PCs

Note that when you access the shared folder from other PCs the path will be \\<PC Name>\<Folder Name> eg \\Server1\CRM depending on the name of the PC where the shared folder was created and the name of the shared folder.

More Resources

There is more information available at these links.

Share folder Windows 10

Share folder on Windows 8

Share folder on Vista

Permissions Problems

If you have created the shared folder and can connect to it from the other PCs but you cannot update the database or files then there may be a permissions problem on the shared folder or on the database file itself (customer.mdb). To check the permissions, try running notepad on each PC and creating a file and saving it to the shared folder. Then try editing the file from another PC and saving it. If you cannot create or edit the file then there is a permissions problem on the shared folder. Right click on the folder and select Properties. Click the Security tab. Click Edit. Select the Users group. Tick the Full Control checkbox in the Allow column and click OK. Click OK again.

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